Accounts Assistant

JOB TITLE: Accounts Assistant

REPORTS TO: Giordana Hulme

DIRECT REPORTS: None

LOCATION: 79 Hatton Garden, London [remote working during COVID]

COMPANY OVERVIEW

Access Intelligence is a tech innovator, delivering high quality SaaS products that address the fundamental business needs of more than 3,500 global brands in the PR, communications and marketing industries. We help them understand what’s important to their customers and their brand as they navigate a constantly changing world of politics, news and social media.

At the same time, we provide practical tools and information they can use to ensure their communications are relentlessly effective in building awareness, reputation and engagement. Our evolving portfolio includes Vuelio, the platform that helps organisations make their stories matter; ResponseSource, a network that connects media and influencers to the resources they need, fast; and Pulsar, an audience insights and social listening platform. The world of communications, politics and influence is constantly changing, which is why we’re a first-mover, constantly investing in our people, products and services to keep our clients ahead.

ROLE OVERVIEW

The Accounts Assistant role’s primary duties are to assist the finance team with accounts payable duties as well as processing and issuing sales invoices. There are ten people within the finance team consisting of a CFO, Financial Controller, Finance Manager, Management Accountants, Assistant Accountant and Credit Controllers.

This role presents a great opportunity to learn the dynamics of a finance team, but also the company as a whole, as the role requires you to liaise and build relationships with many other teams outside of finance. There will be a chance to develop your career within Vuelio, working your way up through the Finance team with the company offering support through professional exams should you wish. You will be reporting to the Financial Controller directly.

KEY RESPONSIBILITIES INCLUDE:

  • Proactively manage supplier accounts including supplier statement reconciliations
  • Filing of electronic invoices and statements in a timely manner
  • Coding of invoices/credit notes to the correct GL code
  • Managing expenses and deal with all expenses related queries
  • Reconcile company credit card expenditure
  • Maintain good and regular communication with teams across the business
  • Liaise with managers across the business for purchase invoice approval
  • Preparation of payment runs on a weekly basis
  • Process sales orders and sales invoices on a daily basis
  • Liaise with sales teams daily to ensure opportunity admin is finalized correctly
  • Assist the finance team colleagues with ad hoc duties as required
  • Achieve KPIs.
  • Information Security – All staff have a responsibility and an essential role to play in safeguarding Access Intelligence’s information and that of its customers. You are required to take all reasonable steps to comply with the Access Intelligence Information Security Policy and the polices and processes outlined in the Access Intelligence Information Security Management System (ISMS).

PROFILE & EXPERIENCE

  • Previous experience working within purchase ledger not essential but preferred
  • Good interpersonal and communication skills.
  • Reliable, self-disciplined, speed and accuracy essential
  • Excellent attention to detail
  • Strong team player
  • Ability to prioritise workload and work to deadlines
  • Ability to build up relationships internally and externally
  • Experience using NetSuite (accounting software) & Salesforce (CRM software) would be an advantage

SALARY, BONUS SCHEME & BENEFITS

We can offer the opportunity to building a satisfying, fulfilling and financially rewarding career in finance.

Salary £25,000

Benefits:

  • 22 days holidays rising to 27 days with service
  • Life Assurance
  • Access to Dental Insurance (self-paid)
  • Perkbox Rewards Scheme
  • Pension (auto-enrolment after 3 months with 4% employer contribution)
  • Opt-in Private Healthcare (after successful completion of probation)
  • Quarterly Superstars! Awards Scheme
  • An in-house gym in which we run a range of wellbeing classes
  • A friendly and sociable environment with range of soft benefits such as fruit in the office, good coffee, Cycle Scheme and Friday drinks